8th Scientific Conference, Training Workshop and Annual General Meeting (AGM)

Date: 14–18 December 2026

Venue: Kilimanjaro Region, Tanzania

Organizer: Consortium of Tanzania University and Research Libraries (COTUL)

INVITATION TO PARTNER WITH COTUL

The Consortium of Tanzania University and Research Libraries (COTUL) cordially invites organizations, institutions, development partners, publishers, technology providers, telecommunications companies, educational service providers, and corporate organizations to participate as sponsors, exhibitors, and strategic partners in the forthcoming 8th Scientific Conference, Training Workshop and Annual General Meeting (AGM) to be held from 14th to 18th December 2026 in the Kilimanjaro Region, Tanzania.

This flagship annual event serves as a premier platform for bringing together stakeholders in higher education, research, innovation, information management, and digital transformation to exchange knowledge, showcase innovations, strengthen partnerships, and advance the development of academic and research libraries.

CONFERENCE THEME

Advancing Academic and Research Libraries for Digital Transformation, Innovation and Sustainable Knowledge Access

EXPECTED PARTICIPANTS

The conference is expected to attract more than 300 participants including:

• University and Research Library Directors
• Librarians and Information Professionals
• Researchers and Academicians
• University Leaders and Administrators
• ICT Professionals and Systems Administrators
• Government Officials and Policymakers
• Publishers and Content Providers
• Development Partners
• Students and Emerging Professionals
• Representatives from Regional and International Institutions

WHY SPONSOR THIS EVENT?

By sponsoring the conference, your organization will:

• Gain visibility among key decision-makers from universities and research institutions.
• Showcase products, technologies, services, and innovations.
• Promote your brand to a highly targeted professional audience.
• Establish strategic partnerships and collaborations.
• Demonstrate commitment to education, research, and knowledge development.
• Generate new business and networking opportunities.
• Enhance corporate social responsibility and institutional reputation.

SPONSORSHIP AND EXHIBITION OPPORTUNITIES

Sponsors and exhibitors will benefit from:

• Exhibition space during the conference.
• Corporate branding and logo visibility.
• Product and technology demonstrations.
• Distribution of promotional materials.
• Recognition during opening and closing ceremonies.
• Website and social media promotion.
• Direct engagement with participants and institutional leaders.
• Networking opportunities with key stakeholders.

SPONSORSHIP PACKAGES

SPECIAL SPONSORSHIP OPPORTUNITIES

Organizations may also sponsor specific conference activities including:

Workshop Sponsorship

Support professional training and capacity-building sessions.

Conference Bag Sponsorship

Branding on official conference bags distributed to all participants.

Lanyard Sponsorship

Exclusive branding on participant lanyards.

Conference Dinner Sponsorship

Brand visibility during the official networking dinner.

Refreshment Sponsorship

Recognition during tea and lunch breaks.

Internet Connectivity Sponsorship

Support digital engagement and conference connectivity.

Awards and Recognition Sponsorship

Sponsor awards for outstanding papers, innovation showcases, and professional contributions.

EXHIBITION PACKAGES

Organizations wishing to showcase products and services may reserve exhibition space.

Standard Exhibition Booth

• Exhibition table and chairs
• Power supply
• Company branding space
• Inclusion in conference programme

Premium Exhibition Booth

• Prime exhibition location
• Enhanced branding opportunities
• Demonstration space
• Additional promotional visibility

TARGET SECTORS FOR SPONSORSHIP

COTUL welcomes sponsorship and collaboration from:

• Academic Publishers
• Electronic Resource Providers
• ICT and Technology Companies
• Telecommunications Companies
• Software Developers
• Digital Library Solution Providers
• Learning Management System Providers
• Research Organizations
• Development Partners
• Financial Institutions
• Government Agencies
• Corporate Organizations
• Educational Service Providers

PARTNERSHIP FOR IMPACT

Your support will contribute to:

• Strengthening academic and research libraries.
• Promoting digital transformation in higher education.
• Enhancing access to scholarly information resources.
• Supporting research and innovation.
• Building professional competencies and leadership.
• Advancing national and regional knowledge development.

CONTACT FOR SPONSORSHIP AND EXHIBITION BOOKINGS

COTUL Secretariat

Consortium of Tanzania University and Research Libraries (COTUL)

Email: chairperson@cotul.or.tz

Website: www.cotul.or.tz

SAVE THE DATE

14–18 December 2026

Kilimanjaro Region, Tanzania

Partner with COTUL and be part of shaping the future of academic and research libraries through innovation, collaboration, and sustainable access to knowledge.